Logistics Coordinator
(South Sudan)
Location: Juba and field bases (Warrap and Upper Nile)
Reporting to: Country Director South Sudan - The MENTOR Initiative
Start Date: ASAP
Duration: 12 months
Fee Structure: 3000-3800 USD per month depending on experience.
Overall Task
The Logistics Coordinator for the newly established South Sudan emergency programmes will work to provide logistical support to the MENTOR technical team within vector borne disease case management, vector control, organisation of Emergency Preparedness and Response, and IEC/BCC. This post will work with MoH, UNHCR, other UN agencies, NGO and FBO teams to help ensure that all vulnerable IDP and refugee populations in target areas have access to quality malaria and other vector borne diseases case management and prevention. This will be achieved through a combination of support from the base in Juba and from the field bases in Warrap and Upper Nile.
The responsibilities of this post include the following
Office / accommodation set-up
• Procurement and installation of essential items for the three work bases (generator, internet, water supply, computers, and communications equipment).
• In close collaboration with CD, ensure security precautions are adequate as per context requirements.
• If required, source secure warehousing facilities.
Security
• Initiate a full security assessment of the areas where MENTOR is operational (Juba, NBEG, Warrap, Unity, Jonglei and Upper Nile.
• In collaboration with CD, ensure the set up and regular update of security guidelines for MENTOR team members in the South Sudan mission.
• Directly responsible for all logistical aspects of security management (fence, vehicles, security training of drivers and guards, comms etc)
Procurement
• Ensure that MENTOR procurement procedures are applied and respected at all levels.
• Ensure consignment and Customs clearance of goods for their expected arrival in Juba
• Directly responsible for the procurement of equipment for the programme start-up (incl. comms equipment, VBD control equipment, vehicles)
• Directly responsible for all local procurement of programme entrants and operational support items.
• Work with the Operations Support Officer, at organisational level, on international procurement.
Fleet management
• Coordinate and ensure the maintenance and repair of all vehicles
• Ensure the proper usage of vehicle log books, fuel consumption, daily / weekly routine checks
• Keep current documentation, maintenance and insurance of all vehicles used by the MENTOR Initiative South Sudan Emergency Programme.
Stock management
• Ensure that MENTOR standard procedures are in place for stock management at all levels (stock cards, waybills, stock requests, inventories)
• Coordinate and ensure the maintenance and repair of all generators, communication equipment and IT equipment.
• Responsible for the setup of a complete, transparent and detailed list of assets. Ensure all The MENTOR Initiative South Sudan Emergency Programme assets are recorded and monitored / maintained
• Coordinate the logistical filing system to include all equipment manuals, maintenance schedules and logs documentation e.g. way bills.
HR
• Initial recruitment of assistant logisticians, drivers and guards as required and following MENTOR standard recruitment procedures
• Direct management of assistant logisticians, drivers and guards
• Ensure that MENTOR code of conduct and internal rules and regulations are adhered to and respected.
Support malaria and other vector borne disease campaign planning and roll out:
• Train receiving agencies in necessary logistical requirements and ensure donor certificates are in place.
• Record distribution of materials to NGOs, MoH to NGO geographic coverage/ usage of materials
• Support the logistical aspects of distribution of ITPS to IDP camps.
• Support the logistical aspects of distribution of IRS materials to trained partners, and ensuring back up logistics for IRS campaigns in IDP camps as required.
Other
• From time to time and as requested work with MENTOR Initiative at organisational level to share best practice across the organization.
• Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement.
• Any other duties as may be assigned by the CD and agreed with the Director.
Job Specification
Essential:
• At least 3 years field experience as logistician in emergency settings - preferably with medical/ insecticide commodities
• Excellent communication skills
• Team player
• Disciplined
• Proven capacity to train others
• Flexible and willing to learn
• Practical, hands on approach
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