Financial Coordinator
(South Sudan)
Location: Juba - with frequent visits to field bases (Warrap and Upper Nile)
Reporting to: Country Director South Sudan - The MENTOR Initiative
Start Date: ASAP
Duration: 12 months
Fee Structure: 3000-3800USD per month depending on experience.
Overall Task
The Financial Coordinator for the newly established South Sudan emergency programmes will establish the oganisation's standardised financial, administrative and human resource systems and process in South Sudan, and will ensure the implementation of these all levels of the organisation's country programmes for vector borne disease control. This consultant will work as part of a team dedicated to assisting the MoH, UN agencies, NGOs and FBOs to ensure that all vulnerable communities in at risk emergency areas of the country target areas have access to quality malaria and other vector borne diseases case management and prevention. This will be achieved through a combination of support from a base in Juba, and from field bases in Warrap and Upper Nile.
Specific Services
Financial Coordination
• Ensure good quality finance and administration systems as per the standard MENTOR Initiative guidelines are set up and functioning in the programme
• Ensure accounting for all grants and in accordance with the grant agreement(s)
• Prepare monthly electronic and paper reports on expenditures against the project budget(s) and send these together with all hardcopy receipts and other expenditure-related paperwork, including bank statements, to the MENTOR Initiative Grants Management Team
• Ensure compliance to all Grant agreements for financial reporting and procurement. Ensure field level compliance to all legal aspects of the grant agreement
• On the basis of internal cash available and planned expenditure, send monthly requests for cash (RCA) to the MENTOR Initiative Grants Management Team.
• Prepare paper version of payroll to MENTOR Initiative Grants Management Team .
• Supervise and provide training to the local administrators in the MENTOR Initiative finance and administration procedures.
• Ensure that all members of the MENTOR team are trained and respect the Finance and Administration procedures.
• Responsible for salary / fee payments to all local team members including daily workers when necessary
• Responsible for distributing ICLA and security cash (when required) to international team members as well as reimbursement of approved expenses
• Set up and maintain a MENTOR bank account in the programme country
• When required, assist with the preparation of new proposals and budgets
Administration
• Follow up on all rental agreements including the MENTOR Initiative house(s), office(s), and vehicles, etc. and renew rental agreements when necessary
• When necessary, follow-up on the MENTOR Initiative's registration in country with the Ministry of Foreign Affairs and other local actors
• Assist the CD with any other administrative tasks as required
Human Resources
• Directly responsible for all administrative aspects of local staff management and recruitment. This includes set up of non-technical job descriptions and assisting with the editing of technical job descriptions, posting adverts, organizing interviews, etc.
• Ensure that standard salary scale and per diem polices are in place and updated, upon validation from MENTOR Grants Management Team, regularly.
• Ensure compliance with all local government taxation and labour regulations concerning employment contracts.
• Ensure that national staff adheres to The MENTOR Initiative contracts, policies and internal rules.
• Ensure that international team members respect internal rules and policies in relation to the management of national staff under their responsibility.
Programme Support
• Assist the CD with writing of Memorandums of Understanding
• When required, represent the MENTOR Initiative in external coordination meetings
• At the request of the CD, provide finance/admin and/or human resources support during field or assessment missions.
Other
• From time to time and as requested work with MENTOR Initiative Grants Management Team to share best practice across the organization.
• Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement.
• Any other duties as may be assigned by the CD and agreed with the Director.
Job Specification
Essential:
• Masters in subject area or 5+ years field experience of which at least 3 are in emergency settings
• Excellent communication skills
• Experience working with SAGA
• Team player
• Disciplined
• Proven capacity to train others
• Flexible and willing to learn
• Practical, hands on approach
.
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